Case Study: Streamlining Recruitment Processes & Reducing Risk with Sharepoint for Kuiper

Kuiper Group, a global leader in human resources and recruitment for the energy industry, sought to modernise their IT infrastructure and improve security for their operations. With over 20 years of experience connecting professionals to energy projects, Kuiper Group needed efficient document management and secure data access to support their growing global presence.

This case study explores how we partnered with Kuiper to implement Sharepoint for document management and the Australian Cyber Security Centre’s (ACSC) Essential 8 (E8) for enhanced security, addressing their operational and cybersecurity challenges.

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The Challenge

Inefficient Document Management and Security Gaps

Kuiper was facing several operational inefficiencies and security risks:

• Legacy Document Management: Kuiper Group’s previous system relied on a traditional Windows folder structure with mapped drives. This setup severely limited file accessibility, making it difficult for teams across global offices to collaborate effectively. The decentralised system also increased the risk of errors and data loss, creating compliance concerns.
• Security Concerns: With the rising threat of cyberattacks, Kuiper Group needed a robust, modern security system to safeguard all devices, data, and users. Their existing infrastructure lacked advanced features, leaving sensitive information vulnerable to breaches. Strengthening data protection and implementing cutting-edge security practices became a top priority to ensure compliance with industry regulations and reduce risk from external threats.

These challenges affected Kuiper’s ability to manage documentation efficiently and maintain compliance with security standards.

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The Solution

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1. SharePoint for Document Management

We implemented SharePoint, leveraging Kuiper’s existing Microsoft 365 subscription at no additional licensing cost. SharePoint was integrated seamlessly into Kuiper’s daily operations, providing centralised and managed access to documents.

Key benefits of the SharePoint implementation:

• Access from Anywhere: Employees could now access documents globally, reducing reliance on local servers and improving operational flexibility.
• Collaboration Tools: Multiple users could access and collaborate on the same document in real time, enhancing teamwork and productivity.
• Version Control: SharePoint ensured document versioning, enabling the recovery of files if necessary and improving audibility.

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2. Essential 8 for Enhanced Security

To address Kuiper’s security gaps, Essential 8 (E8) was implemented with a focus on:

• Multi-Factor Authentication (MFA): Adding an extra layer of security for accessing company data.
• Conditional Access Policies: Ensuring only authorised users can access critical systems based on specific conditions.
• Data Encryption and Backups: Safeguarding sensitive information and ensuring recoverability in case of a breach.

These measures closed security gaps, protecting Kuiper’s devices, data, and users. Read more about MFA about the importance of it in securing your business operations.

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3. The Approach: Tailored IT Solutions

The project was driven by Superior IT’s collaborative approach, working closely with Kuiper’s management and IT teams:

• Stakeholder Engagement: Regular meetings ensured alignment with Kuiper’s business goals and timelines.
• Custom Solutions: Superior IT customised solutions based on Kuiper’s specific requirements, ensuring seamless integration with existing operations.
• Feedback Loop: Continuous feedback from Kuiper’s staff allowed for real-time adjustments and improvements during the deployment phase.

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Results: Increased Efficiency and Security

The combined implementation of SharePoint and Essential 8 resulted in significant operational improvements for Kuiper:

• Improved Efficiency: Accessing and collaborating on documents became faster and more efficient, especially for teams spread across different geographic locations.
• Enhanced Security: The introduction of MFA, data encryption, and other E8 measures significantly improved the security of Kuiper’s data and operations.
• Cost Savings: By utilising their existing Microsoft 365 subscription, Kuiper avoided additional licensing costs.
• Compliance: The security measures met compliance standards, giving Kuiper peace of mind regarding data protection.

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Client Feedback

Kuiper Group provided positive feedback on the implementation. They were particularly satisfied with Superior IT’s approach and recommendations, noting the seamless integration of SharePoint into their operations and the strengthened security posture through Essential 8.

Outsourcing their IT needs enabled Kuiper Group to save time, enhance operational efficiency, and ensure compliance with Australia’s data security regulations. As a leading IT firm in Perth, we are committed to delivering exceptional results for our clients.

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Transform Your IT Infrastructure Today

Are you looking to modernise your IT infrastructure, enhance security, or streamline document management? Or maybe you are facing the same challenges as Kuiper and would like to improve your processes.

Superior IT can help. Contact us today to learn more about our tailored IT solutions for businesses like Kuiper Group.

Call us at 1300 93 77 49 or drop our team an email info@superiorit.com.au to arrange a free discovery call with our IT experts.