February 9, 2023
If you're like most people, you probably receive a lot of unwanted emails in your inbox, also known as junk mail. Junk mail can be frustrating and take up valuable time, especially if you're using Outlook for Microsoft 365 as your primary email client. Fortunately, there are several ways to stop junk mail in Outlook and reduce the amount of spam that reaches your inbox. In this post, we'll share four proven solutions to help you take control of your inbox and keep unwanted emails out of your way.
Find and Open Settings in Outlook for Web
Block Email Addresses in Outlook
1. To block an email address
2. To block entire domainsTo unblock senders
3. To unblock senders
Stop Emails From Going to Your Junk Mail Folder
Mark Emails as Junk or Spam in Outlook
Whether you're looking to customise your spam filter settings, block email addresses, or adjust other options in Outlook, finding and opening the settings is the first step to making changes to your email experience. With these simple steps, you'll be able to quickly and easily find and access the settings you need in Outlook.
To find the settings in Outlook:
1 - Find the "Gear Icon" in the top right corner and click it.
2 - Use the quick search bar to look for the setting you need.
3 - Alternatively, by clicking the link "View all Outlook settings" at the base of this panel.
This will open the settings window, where you can access a variety of settings and preferences related to your email account.
Another way to stop junk mail in Outlook is to block specific email addresses that are sending you unwanted messages.
Follow these steps for the desktop app:
1 - Right Click on any email, hover over the "Junk"
2 - Then select "Junk E-mail Options..."
Follow these steps for the web app:
1 - Find the "Gear Icon" in the top right corner and click it.
2 - Use the quick search bar and search for "Block Senders"
3 - Click + Add
4 - Enter the email address and hit enter. ie. (abc123@fourthcoffee.com)
3 - Click + Add
4 - Enter the domain and hit enter. ie. (fourthcoffee.com)
6 - Click the trashcan icon
You may occasionally want to prevent emails from a specific sender or domain from going into your Junk Email folder. The Safe Senders list prevents messages from addresses or domains from going to your Junk Email folder.
Follow these steps:
1 - Find the "Gear Icon" in the top right corner and click it.
2 - Use the quick search bar and search for "Safe Senders"
3 - Click + Add
4 - Enter the email address and hit enter. ie. (abc123@fourthcoffee.com)
In addition to using the spam filter and blocking email addresses, you can also help train Outlook to better identify junk mail by marking emails as spam.
Follow these steps:
1 - Select the messages you want to mark as junk.
2 - At the top of the screen, select Report
3 - Select Report Junk
Finally, the best way to stop junk mail in Outlook is to keep your email list clean. This means removing email addresses that are no longer in use, as well as unsubscribing from emails that you no longer want to receive.
Follow these steps:
1 - To do this open Outlook and go to the "Contacts" tab, found top left
2 - Select the email addresses that you want to remove by clicking on them one by one or holding down the "Ctrl" key and clicking on multiple addresses.
3 - Click on "Delete" to remove these contacts from your list.
By keeping your email list clean, you can reduce the amount of junk mail that reaches your inbox and make it easier to manage your email.
Junk mail can be a major hassle for anyone who uses Outlook or Microsoft 365 as their primary email client. But you can stop junk mail in Outlook and have a cleaner, more organised inbox by using the built-in spam filter, blocking email addresses, customising your junk mail settings, keeping your email list clean, and marking emails as spam.
If you're looking for more info or assistance, we're a call, email or message away.
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